01
RFQs sit before anyone owns them.
A drawing in an inbox is not a pipeline. It needs to be logged, routed, clocked, and moved toward a quote while the buyer is still listening.
Industries / Manufacturing
The fastest clean quote wins.
Built for job shops, fabricators, machine shops, contract assembly, and small manufacturers.
You already have the machines, the people, and the floor space. The leak is usually between the inbox and the floor: RFQs waiting, quotes rebuilt by hand, material shortages discovered too late, quality records scattered, and customers calling for status. We build the systems that keep that work moving.
Where the money leaks
Common problems we look for first.
We do not need to claim every shop is the same. We start with the work that repeats, the calls that get missed, and the reports nobody trusts.
02
Quotes rely on memory and old job hunting.
Estimators waste hours finding similar work, checking material, and recreating a quote format instead of reviewing a clean first draft.
03
Material shortages stop work after the schedule is set.
A simple pre-flight against raw stock, open POs, lead times, and job start dates catches problems while purchasing can still fix them.
04
Quality and status records scatter across paper and phones.
Photos, checks, travelers, certs, and job updates need to land in the job folder as the work happens.
What we would build first
Practical fixes.
Priced one at a time.
A fit call turns this into a short, priced menu. You choose the fixes that matter. If one item is enough, we build one item.
01
RFQ intake desk
Watches the inbox, extracts job details from emails and attachments, starts the response clock, and routes the quote.
02
Quote draft builder
Creates a first-pass quote from historical pricing, material rates, process steps, and your template for estimator review.
03
Material pre-flight
Checks new jobs against raw stock, consumables, open purchase orders, and lead times before the job hits the floor.
04
Vendor follow-up
Chases late material confirmations and ETAs without making purchasing write the same email every day.
05
Shop-floor capture
Turns tablet or phone inputs into start/stop times, scrap counts, operator notes, and job-folder updates.
06
Quality and traceability log
Files photos, checks, certs, and serial details where they belong so audit pulls do not become a scavenger hunt.
07
Customer status updates
Sends proactive status from job data so customers call less and staff stops rebuilding the same answer.
08
Owner dashboard
Shows open RFQs, quote speed, win rate, jobs in process, on-time delivery, AR, and machine utilization.
A realistic first pass
First pass for a job shop
A fit call turns these starting points into your shop baseline: RFQ volume, quote flow, material checks, job status, quality records, and the systems already in place.
Problem
RFQs sit for two days, the estimator hunts old jobs, and material shortages show up after the job is already on the board.
Build
We wire RFQ intake, quote draft support, material pre-flight, and a response-time dashboard around the shop's current tools.
Result
The estimator reviews instead of starts from zero, the owner sees the quote queue, and the floor gets fewer preventable stops.
Hours
not days, for first-pass RFQ movement
15-25 hrs
weekly owner or GM time often tied up in quoting and chase work
Cleaner
quality, cert, and job-folder audit trail
Fewer
material surprises after a job is scheduled
How we work
Fit call. Menu. Build. Run.
One-time setup fee plus a monthly base. Each fix is priced on its own. If you go broad, we can bundle the work. No good/better/best packages, no vague retainer, and no public price range before we understand the workflow.
- 01Fit call
Fifteen to forty-five minutes. We listen for the work, calls, orders, reports, and follow-up that are costing money.
- 02Menu
You get a written list of the best areas to fix first, each priced on its own. No tiers.
- 03Build
We connect the tools you already use, add only what is missing, and keep the first pass focused.
- 04Run
Monthly work covers monitoring, tuning, reporting, and the next set of improvements after the numbers are real.
